HR records and payroll calculation
We take on HR processes: hiring, terminations, orders, payroll, vacation, sick leave and all reporting to social funds.
HR is more than orders. It is correctly calculated payroll, withholding of personal income tax and the military levy, on-time filings and a fast reaction to changes in the law.
HR records and payroll is the area where labour and tax inspections get results fastest, because breaches are visible in the paperwork: no hiring notification, an order dated after the first working day, a time sheet that does not match the payroll, a missing vacation schedule. We run this area systematically, from the first hire to termination and handover of documents.
The hiring notification must reach the State Tax Service before the employee starts work — a basic requirement penalized on its own. Salary is paid at least twice a month with no more than 16 calendar days between payments; personal income tax (18%), the military levy and the single social contribution (SSC, 22%) are paid when income is paid, and full-time pay cannot fall below the minimum wage. We watch these limits and warn you in advance, not after the fact.
The scope also covers the “invisible” items usually remembered too late: indexation, sick leave with average-earnings calculation, vacation pay, compensation for unused leave, deductions under writs of execution, secondary employment, civil-law and remote-work contracts, plus military registration and reservation.
You receive payroll registers, bank payment files, HR orders and unified reporting on time, while employees get income certificates the same day they ask.
How we get started
- 01Audit of HR documents
We review orders, employment contracts, the staffing table, internal policies and military records. We flag what is in order and what carries a risk of a fine.
- 02Templates setup
We prepare or update: pay regulations, internal labour rules, job descriptions and order templates. Tailored to your business, not pulled from the internet.
- 03Migrating calculations
We take over payroll history, unused vacation and sick-leave balances and military-records data. We check them for accuracy so you don't inherit someone else's mistakes.
- 04Monthly cycle
Payroll calculation, payment orders, PIT and social contribution calculation, unified reporting and payslips for employees, all on schedule.
- 05Annual processes
Vacation planning, salary indexation, annual reporting, HR summaries and preparation for a potential State Labour Service inspection.
Scope of service
What you get
How much it costs
HR and payroll can be added as a module to ongoing service or handled separately.
- Sole proprietor with employeesHR records, payroll, reporting.from UAH 3,600/mo
- LLC with staffIncluded in the service package.from UAH 6,000/mo
Headcount and the specifics of your accruals affect the final price.
Individual estimate
Calculate the costWho it's for
- 1LLCs with employees
From one person to a team of dozens.
- 2Sole proprietors with employees
The simplified system does not waive HR obligations.
- 3Businesses using civil contracts
Contractors, performers, gig contracts.
Frequently asked questions
Can we backdate a new hire?
No. The notice of hire must be filed before the actual start date, otherwise fines apply. It is better to do it correctly from day one.
Do you handle payroll for foreign employees?
Yes, taking into account work permits and the relevant tax specifics.
How does payroll under Diia City work?
Residents of Diia City use a special regime: taxation of gig-contract and employment payments differs. We will explain and calculate.
What is the fine for an undocumented employee?
Ten minimum wages per person, a six-figure sum. On top of that: PIT, social contribution and military-levy assessments plus penalties. Doing it correctly on day one is far cheaper.
How do we hand over access to the payroll project at the bank?
You stay the owner of the project, we only get operational access to prepare payroll lists. Signing keys and limits stay with you.
What about civil-law and gig contracts?
We run civil-law contracts with contractors, with correct taxation and 4DF reporting. Gig contracts under the Diia City regime are a separate block with tax calculated under the special regime.
Which way suits you better?
Do it yourself with a step-by-step guide — or hand it over to us and save the time.
Hire an employee
From the hire order to the tax-office notification, HR templates and payroll taxes — step by step.
Guide coming soon
Related services
Talk to an accountant
Leave your contact details and an accountant will get back to you, clarify your situation and estimate the cost.